Professional Ongoing Bookkeeping & Monthly Close
Tired of scrambling at month-end? Uncertain about your financial position? Our Ongoing Bookkeeping & Monthly Close services provide systematic daily monitoring, timely reconciliation, and management reporting that gives you consistent visibility into your business performance.
Perfect For
- Growing businesses needing reliable financial processes
- Busy owners who want to focus on operations, not bookkeeping
- Companies requiring timely financial reporting for decisions
- Businesses preparing for financing, investment, or exit opportunities
The Monthly Close Challenge
Common Month-End Problems
- Scrambling to gather receipts and documents
- Last-minute surprises in financial results
- Inconsistent timing affecting business decisions
- Bank reconciliations that take days to complete
- Financial reports that arrive weeks after month-end
- Uncertainty about cash flow and profitability
Cost of Poor Processes
- Delayed business decisions due to lack of timely data
- Cash flow problems from poor visibility
- Missed opportunities for course correction
- Stress and overtime during month-end rush
- Inaccurate financial information affecting strategic planning
Our Systematic Monthly Process
Transaction Management
Real-Time Processing
- Daily review and categorization of bank transactions
- Invoice entry and accounts receivable management
- Bill entry and accounts payable processing
- Automated workflows and quality control
Financial Monitoring
Account Reconciliation
- Weekly bank and credit card reconciliation
- Revenue and expense trend analysis
- KPI tracking and cash flow forecasting
- Proactive communication and insights
Monthly Close
5-7 Day Process
- Complete transaction entry and reconciliation
- Adjusting entries and financial statement prep
- Management dashboard and variance analysis
- Review and recommendations presentation
Quarterly Business Reviews
Performance Review
- Three-month trend analysis and seasonal adjustments
- Year-to-date performance vs. budget and prior year
- Profitability analysis by product or service
- Cash flow patterns and working capital analysis
Strategic Planning
- Quarterly forecasting with multiple scenarios
- Industry benchmarking and competitive analysis
- Key ratio analysis and trend identification
- Strategic opportunity identification and evaluation
What’s Included
Daily Services
- Transaction Processing - Real-time categorization and entry
- Bank Feed Management - Automated rules and exception handling
- Document Management - Receipt collection and filing
- Issue Resolution - Proactive problem identification and solving
Monthly Close
- Complete Reconciliation - All accounts balanced and verified
- Financial Statements - P&L, Balance Sheet, and Cash Flow
- Management Dashboard - KPIs and performance metrics
- Variance Analysis - Budget vs. actual with explanations
Quarterly Reviews
- Comprehensive Analysis - Trend analysis and strategic insights
- Forecasting Updates - Rolling forecasts with scenario planning
- Business Intelligence - Industry comparisons and benchmarking
- Strategic Recommendations - Actionable insights for growth
Success Story
Technology Startup Growth
A fast-growing SaaS startup was struggling with month-end delays, inaccurate reporting, and poor visibility into unit economics. Our ongoing bookkeeping service transformed their financial operations:
Challenges:
- Month-end close taking 3+ weeks
- Inconsistent revenue recognition for subscription business
- No visibility into customer acquisition costs or lifetime value
- Cash flow uncertainty affecting hiring and investment decisions
- Investor reporting delays impacting fundraising efforts
Our Solution:
- Implemented daily transaction processing with revenue recognition automation
- Created custom reporting for SaaS metrics and unit economics
- Established 5-day monthly close process with investor-ready reports
- Built real-time dashboard for cash flow and key performance indicators
- Quarterly business reviews with growth planning and scenario analysis
Results:
- Monthly close reduced from 3+ weeks to 5 business days
- Real-time visibility into cash flow and runway
- Accurate unit economics enabling data-driven growth decisions
- Investor-ready reports supporting successful Series A fundraising
- Management team freed up to focus on product and customer acquisition
- 40% improvement in cash flow predictability
Frequently Asked Questions
How quickly can you complete our monthly close? Most clients achieve a 5-7 business day close. Complex businesses may require 7-10 days initially, improving over time.
Do you work with our existing accounting software? Yes, we work with QuickBooks Online, Xero, and most major accounting platforms.
Can you handle our industry-specific requirements? We have experience with many industries and can adapt our processes to your specific requirements and compliance needs.
What if we need reports more frequently than monthly? We can provide weekly or even daily reporting for clients who need more frequent updates.
How do you ensure accuracy in your work? We use a multi-level review process, automated checking tools, and maintain detailed documentation of all procedures.
Can you help us improve our cash flow management? Yes, cash flow forecasting and management recommendations are included in our quarterly business reviews.
How much does ongoing bookkeeping cost? Pricing varies based on transaction volume and complexity. See our pricing page for monthly bookkeeping package details, or contact us for a custom quote based on your specific needs.